PROJECT ADMINISTRATOR


The Project Administrator provides support to the Project Management Team. Their primary focus is to assist the project management team with communication, coordination, documentation, reporting, filing, and compliance related to project and company requirements.


DUTIES AND RESPONSIBILITIES include, but are not limited to the following:

  • Provide administrative coordination, communication, and document control for assigned project(s).

  • Assist project managers with reports, schedules, budgets, progress reviews, billings, bids, change orders, submittals, RFI’s, compliance, and closeout documents.

  • Create Purchase Orders within company software for project materials.

  • Maintain working relationships with internal and external team members including field members, vendors, subcontractors, general contractors, and other departments.

  • Establish and Set up jobs within the appropriate programs

  • Assist project managers with reports, schedules, budgets, progress reviews, billings, bids, change orders, submittals, closeout documents, meeting agendas/notes, etc. per Mark One standards.

  • Track and record project submittals, RFIs, AWAs, Delay claims, Permits, and other logs that are critical to the success of Mark One projects per Mark One standards

  • Maintain various logs, reports, and templates for assigned project(s).

  • Coordinate and issue drawing and specification packages per Mark One Standards.

  • Coordinate and schedule meetings, prepare agendas, record, create, and distribute meeting minutes.

  • Comply with all company health, safety, and environmental policies and procedures.

  • Other duties as assigned.


COMPETENCY REQUIREMENTS:

  • Effective Communication Skills

  • Critical thinking and problem solving capabilities

  • Ability and mindset to drive Teamwork and Collaboration

  • Exhibits respect for and towards all team members regardless of position.

  • Attention to detail

  • Ability to adapt to change

  • High level of organizational skills


COMPUTER SKILLS:

  • Experience in Microsoft Teams, Outlook, Word, Excel, Bluebeam, APEX, BambooHR, PTS, and Sage 300 Construction and Real Estate.

  • Must be able to type 65-70 words per minute.


EDUCATION and/or EXPERIENCE:

  • High school diploma or equivalent and at least three (3) years related experience and/or training.

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